Facility Reservations for Schools, PTOs, and Scouts
This page is intended for Wilson schools, school clubs and groups, PTOs, and Wilson Scout organizations. If you are not one of these organizations, please see the instructions for ALL OTHER REQUESTORS.
Procedures to request use of facilities:
The Wilson School District utilizes Event Manager to book and manage all facility rentals. To be considered for a WSD facility reservation, the organization must first register as an “organization” in the Event Manager system. If you have not already done this, please click here for instructions on how to register.
After registering the organization in our system, please click here to begin the event reservation process.
For a detailed overview of how to utilize the system to reserve your event, including a tutorial video, please click here.
PLEASE READ Board Policy 707 (revised) which contains important information pertaining to use of school facilities. It is requestor’s responsibility to read and follow information in policy.
Certificates of Liability Insurance
As noted previously, if any outside entities/vendors/providers of rented equipment, etc., will be at your event, those entities are required to submit certificates of liability insurance (minimum $1 million policy). The event reservation online form will request that you upload your insurance document.
These entities include, but are not limited to, DJs, photographers, videographers, food vendors, food caterers, moonwalk providers, carnival ride/game providers, providers of rented equipment, etc.
Please advise the school and the Facilities Scheduler email@example.com as soon as possible if there will be any outside entities at the event. Certificate of liability insurance requirements:
- Certificate holder must be listed as: Wilson School District, 2601 Grandview Blvd., West Lawn, PA 19609
- Certificate must state that the Wilson School District is an additional insured
- 30 days written notice of policy cancellation
- See SAMPLE CERTIFICATE attached for limits (minimum $1 million policy required), etc.
Please contact the Facilities Scheduler firstname.lastname@example.org for assistance in obtaining the certificates.