PAYING FOR MEALS
We ask that parents/guardian be aware of the importance of providing the necessary funds to pay for a student’s meal or provide the student with a packed lunch. The debit, point-of-sale program in place can be used conveniently to assure funds are available as needed. We encourage all students to participate in the point of sale prepayment system; however cash purchases will be accepted at all Cashier locations.
MEAL PRE-PAYMENT ACCOUNTS
The Cafeteria Point-of-Sale technology is available throughout the District for meal payment convenience. Skyward Point of Sale System:
- adds convenience for parents who wish to set up prepayment accounts
- reduces the need for students to carry cash
- eliminates overt identification of students who are eligible for free & reduced meals
The students will be using a keypad to enter their student ID number to access the point of sale system. The ID number is assigned by the school. This student ID number is found on the student picture ID, report card, or student handbook label. If you do not know your child's student ID number, please contact your child's school building office. New incoming students will be notified of his/her number by the school by the first day of school.
DEPOSITING FUNDS BY SENDING MONEY/CHECKS TO SCHOOL:
You have the convenience of depositing money in an account that can only be accessed by your child for his/her meal. We urge you to take full advantage of this system by placing money into your child’s account on a weekly, biweekly, or monthly basis. We suggest paying in multiples of the meal prices for the number of days you wish to cover plus any additional a la carte items you permit your child to purchase. Complete the outside of the “Meal Payment Envelope” with your child’s name, grade, homeroom/teacher, date, the building attended, and the amount of the check/cash enclosed in the envelope. PLEASE NOTE THAT WE DO NOT ACCEPT POST DATED CHECKS. Also, please indicate on the envelope if you wish the account to be for MEALS & MILK ONLY (meaning your student may use the funds for only one breakfast and lunch platter per day and/or milk purchases; MEALS AND ALA CARTE (meaning your student may use the funds for breakfast and lunch platters and ala carte purchases). NO BREAKFAST (meaning that your child may not use the account for breakfast purchases.) Special envelopes are provided for your convenience.
When school is in session have your secondary (grades 6-12) student hand the completed envelope to the Cashier during lunch or drop it into the locked box in the school office or on the wall outside the cafeteria. In the elementary schools the envelopes are collected in the classroom and taken to the locked box in the office. If you prefer to mail the deposit, place the lunch envelope inside of another envelope and mail it to the address on the front of this letter. You can monitor the lunch account and meal purchases online through Skyward Family Access on the WSD website.
ONLINE PAYMENTS – e~Funds For Schools
Wilson School District is pleased to introduce e~Funds For Schools, which is a program for cafeteria payments that offers various options for parents/guardians who choose to make payments on-line. e~Funds For Schools is extremely user friendly. Lunch payments can be electronically withdrawn from your checking account or charged to your credit card. You also have the flexibility to make a payment at any time through the school's website clicking on SKYWARD FAMILY ACCESS.
About the e~Funds Payment Service
The e~Funds For Schools electronic payment service is provided to the District by a third-party service provider. The service provider has a nominal fee for their service.
~ For payments made by checking account through ACH, the fee is $1.00. There is no limit to the amount of money that you may place on the account in a single transaction and you can also apply money to multiple students at the same time within one transaction. For example, if you specify that $100.00 is to be deposited in your child’s lunch account, a total of $101.00 ($100.00 deposit + $1.00 fee) will be deducted from your checking account or if you apply $50 to on child and $50 to another child your total will be still be $101. The system also carries a Non-Sufficient Funds (NSF) charge of $15.00. When you set up your account, please review your options carefully.
~ For payments made by credit card, the fee is $2.65 per $100 per transaction. For example, if you specify that $160.00 is to be deposited in your child’s lunch account, a total of $165.30 ($160.00 deposit + $5.30 fee) will be charged to your credit card. When you set up your account, please review your options carefully.
No portion of the fees benefits the District. The fees are charged in addition to the amount you specify to be posted on your child’s lunch account. You are in full control of your account and can make a payment at any time that is convenient for you. No payments will be allowed without your knowledge and authorization through this secure payment system. By providing your home and/or work e-mail address, an e-mail notification informing you of the student’s name, purpose of the payment, and the amount of the item will be sent to you each time that a payment is to be processed. The e~Funds For Schools is secure and uses industry standard data encryption.
How e~Funds For Schools Works
Families set up and maintain their own logins, passwords, and payment preferences. Your account information is retained in a password-protected file.
~ e~Funds For Schools will help to eliminate last minute check-writing hassles and improve efficiencies.
~ On-line payments will help eliminate the worry that your children could lose or forget the money intended for school lunches or that it might be spent on other non-school related items.
~ Payments from a credit card or checking account may easily be set up.
~ Parents/guardians may establish a recurring payment or may opt to make a one-time payment. (Remember to deactivate a recurring payment at the end of each school year (or if your child is a graduating senior) to avoid unnecessary deposits to the student account and then start it up again in August.
~ Your payment history for the year is available with a click of the mouse.
Before attempting to set up your child’s account at e~Funds For Schools, please note: when you are asked to register your child, the system will prompt for your child’s Student ID. Your child’s ID is his/her 6-digit number, which can be found on your child’s photo ID, report card, or student handbook label. You will also need to obtain a user ID from the school by contacting the building office.
Below is the website to access e~Funds:
Notification of Low Account
The e~Funds For Schools offers the option to receive email notifications of low balances. Instructions: Log into Family Access and click on “Email Notifications”.
Click the “Change My Notifications” button. Then check the box for “Receive Notifications when Food Service Balance is under $10.00.” and click “Save.” If you want to stop the online notifications at any time you need to access the: Email Notifications” and click the: Change My Notification” button to make the change.
When the account balance falls below $10.00 your child (6-12 grades) will be reminded and an envelope will be given to the student to bring home to remind you to deposit more funds. Elementary student envelopes are given to the classroom teacher who will then give the envelopes to the students later in the day. Sometimes there is a delay in this process or sometimes there is a delay between when the student receives the envelope and when you receive it. Please check your child’s backpack or book bag for the envelopes for a more timely return.
Many parents/guardians deposit money into their students’ accounts using personal checks. At times the checks are returned by the bank for various reasons. Checks returned from the bank for whatever reason will be charged $10.00 plus any fees that the bank may charge the Food Service Account. If we receive NSF checks 2 times, the Food Service Department will no longer accept your checks. E-Fund checks as mentioned above will be charged $15.00 by the third-party administrator. If an NSF e-Funds check is returned, after the second NSF e~Funds check occurs, your ability to pay through e~Funds will be disabled. For NSF checks and NSF e~Funds checks returned to the district, the Food Service Office will notify you of the returned check and your child’s account will automatically be debited for the fee plus the amount of the check. If the deposit was made for multiple children, the oldest child’s account will be debited for the amount of the fee.
Negative Accounts Policy
If your child’s account goes in the “negative” it is the parent’s responsibility to replenish the account. The Food Service Department will be notifying the family that the account is in the negative and that payment is expected.
· High School students (9-12 grade) will be required to use cash for all purchases (meals and ala carte) until their account is no longer negative.
· Middle School students (6-8 grade) and Elementary students (K–5 grade) will be allowed to purchase breakfast and lunch meals until the negative balance is greater than the price of three (3) lunch meals. Once that balance is exceeded the student will not be able to purchase breakfast and the students will be given an “emergency” lunch meal which consists of a peanut butter and jelly sandwich, the sides for the day, and milk. The “emergency” meal will still be charged to the student’s account at the full meal price. No ala carte purchases will be permitted once the balance is in the negative.
· NOTE: If a student has a negative balance and leaves the district for any reason, his/her negative balance will be transferred over to a sibling’s (if any) account in an effort to pay off the debt.
Unclaimed Funds Policy
Funds remaining in a student’s account at the end of the school year are rolled over into his/her account for the following school year. Negative balances likewise carry over from one year to the next, so, if you owe money at the end of the school year, it will be deducted from any deposit made at the beginning of the following year. If a student leaves the district the funds remaining in his/her account will be transferred into a younger sibling’s account if one exists. If moving from the District, within sixty days of such move, we must receive written notice of your forwarding address in order to process a refund of any remaining account funds. If within sixty days of such move, you do not provide a forwarding address to the Wilson Food Service Office, any unclaimed funds in the student’s account shall be forfeited and shall become the property of the Wilson Food Service department.
Graduating seniors will receive a refund for balances of $10.00 or less in cash by the building cafeteria at the end of the school year. Any refund balance greater than $10.00 will be transferred to a sibling (if there is one in the district), otherwise it will be sent out in the form of a check during the month of June or early July to the forwarding address the Food Service Office has on file. Also parents, if you have signed up for automatic withdrawal of meal money from e~Funds, remember to turn that off so that deposits do not continue after graduation unnecessarily.
If you have any questions concerning the meal program, please call the Food Services Department at 610-670-0180, extension 1148.